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In the event you’re in charge of managing an extremely public legal matter or sensitive business transaction you’ll have to make certain that your personal information does not fall into the improper hands. A virtual data room is a must.

A VDR offers enhanced security and control over files by enabling users to browse documents in a secure setting. This makes them perfect for M&A deals and other sensitive business ventures. The top VDRs include features that will help you ensure your data is secure even if a file has been downloaded by an unauthorised user. These include fence view and view only mode, which blocks users from printing, saving or downloading files, and taking screenshots. Additionally, a reliable VDR will provide an audit trail to monitor the activity of documents. This includes who has viewed what, where and when.

A reliable VDR will let you define access rights with granularity. You can limit the viewing, printing, and PDF downloads which are protected depending on the user’s role. You can also set dates for the expiration of documents and messages. It can also index documents and directories according to their content and will automatically notify users to new activity in the data room.

A reliable VDR also comes with a Q&A feature that allows users to discuss issues with the document in real time with other users. This is particularly useful in due diligence because it facilitates a more efficient and more efficient communication between vendors and buyers. It can also help to avoid embarrassing miscommunications or misunderstandings.