The preparation for your board meeting can be a crucial step to ensure an efficient discussion. The steps involved in this preparation can be daunting If they’re not executed regularly, but the end result is well https://www.boardmeetingsonline.blog/ worth the effort.
The board chair and the CEO/executive Director should work together to plan the agenda several weeks in advance. Think about the expected attendance, the division and strategies to encourage discussion. Create a list of directors and committee chairpersons who must provide reports at the time of the meeting. Make sure they are given a deadline for completing the report and also provide an outline of the subjects they’ll have to discuss at the meeting.
Prepare the board meeting materials, including the agenda and finalized financial and committee reports, management reports, minutes of prior meetings and any other relevant information. Be sure that these documents are distributed to all attendees in time. If your company uses an online board portal to distribute meeting materials, the process should be simple.
Review any hot potato issues that have been identified and discuss the best method to address them in the boardroom. Discussing these issues ahead of time will minimize the risk of turning the meeting into an ego-driven session over an issue that is not discussed and will allow the board to explore various options.
Verify that all equipment for the meeting is delivered and available for the board meeting. Also, ensure that any catering arrangements have been created and are ready to be picked-up the day before the meeting.