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Board meeting software allows users to conduct board meetings efficiently, effectively, as well as productively. It provides a number of important features that can help facilitate meetings and enhance governance, including digital board books that allow in-app editing and file sharing tools for managing meetings, such as agenda builders and document centers to store essential knowledge about organization, discussion threads for file sharing and voting systems. Many board portals include video conferencing capabilities so that you can conduct virtual meeting.

The first step in running an effective board meeting is to ensure that everyone is on the same page regarding the required preparation before the meeting starts. This can be achieved by disseminating the agenda in advance. An agenda that is well-organized will clearly outline the topics to be discussed, and the amount of time each topic will last. It will also include any additional items the board may wish to consider outside of the planned topics.

It is important to keep in mind that the primary goal of the board meeting is to make decisions. The board should not be wasting time on trivial matters. If there are serious business issues that can’t be discussed within the parameters of an agenda it is a good idea for the board to open the floor for discussion at the conclusion of the session to determine the next steps.

One of the most important aspects of conducting a board meeting is having an efficient and effective method of recording minutes. A suitable software for managing board meetings will enable board secretaries to produce accurate, easy-to read minutes of meetings in a brief amount of time.