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Although some data does not require a different storage and sharing method than email, Google Drive, or Dropbox sensitive documents belonging to your company must be secured by a software solution that is able to match the potential risks of leaks. Data room software provides the security and control you need to keep your files secure while allowing you to work on them on any device.

To protect your documents, search for an online data room with audit logs that allow you to monitor the progress of all document activities. You can monitor who has viewed your documents, how long they stayed on the site, and whether those views were deliberate. Certain VDRs also come with features such as dynamic watermarks that can prevent unauthorized print jobs and downloads.

Think about how your team members will use the files in your virtual room. You’ll want to make sure that the data room is accessible from any device that has internet access and compatible with the types of files your team is using. Choose a data room that has the ability to index files, which makes it easier to find specific documents in your data room.

SecureDocs, the virtual data room that has a good reputation, offers a user friendly interface. It also offers the ability to report on dashboards which provides useful activity alerts, as well as the option of a Q&A. The platform offers a variety of industry-standard measures, such as SOC 2 Type 2 and FedRAMP. It also includes permission-based user role, two-factor authentication and customized NDAs.