Meetings are an important part of remote work. It can be challenging to keep everyone engaged when working remotely. If they are conducted properly they can aid in improving team communication and ensure all team members are on the same page. Here are some suggestions to help you organize an efficient remote meeting.
The meeting should begin with an open discussion on any technical issues. For example that you must set up the correct software, make sure you use high-quality hardware, or share your screen. This will set the mood for the rest of the session and make sure everyone is ready to take part.
Reduce the number of people per meeting and only invite people who are important to the discussion. The presence of too many people can be distracting and can make it difficult to keep the conversation focused. By inviting more people to a remote conference than necessary will waste time and decrease the level of engagement of employees.
During the meeting, concentrate on finding solutions instead of just discussing issues. You can do this by setting a meeting goal as well as assigning a notetaker and paying attention to every agenda item. After the meeting, write down the main outcomes and share them with the other participants.
Finally, don’t be a slave to seeking feedback on your remote meetings. This will help you to find out the best practices and what isn’t working. This is a great method to build trust with your team and reinforce remote meetings. It’s simple to do successful remote meetings this by sending out a customized poll in Slido or with an app for survey.