A virtual data room (VDR) is a document sharing platform that can support complex processes such as diligence. It lets you organize your documents into organized folders and offers granular control over access. It can also be used to set up an encrypted channel of communication with clients and collaborators. You can also apply a watermark as well as restrict access to printing, saving and viewing documents. However, be sure to properly configure the permission hierarchy and name items clearly to avoid unintentional or deliberate duplication of documents.
The most effective VDR services will offer an easy-to-use interface that offers an accurate dashboard report and activity alerts. They also provide an adjustable link tagging system that allows you to track the location and status of your data. Some vendors will also offer advanced features such as automatic indexing, fence view and data rights management. Find out if the service offers comprehensive search features like optical character identification in addition to filtering and tracking documents. Look for a provider that offers multiple security features such as two-factor verification, granular settings for password strength and IP restriction.
The best VDR is scalable and flexible. This means it can grow with your business. It also has a wide range of integrations that allows you to integrate your other systems and tools with the platform. It should be simple to use for both internal and external users. Some VDR providers will also offer additional support services for a charge, but you should consider the cost and benefits of these services before deciding to purchase one.