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A virtual dataroom (VDR) allows you to share sensitive business documents in a safe environment. It’s used to work on large-scale projects, such as M&A transactions or fundraising. It’s a great fit for companies that must archive and distribute information that is regulated like medical records and financial reports.

When it comes to sharing documents, many businesses are looking for a tool that’s simple and reliable. While there are a variety of file-sharing tools that meet these requirements but they’re not equipped with the same security features a VDR offers. This includes features such as redaction, fence views, and customizable watermarks. This is important because it helps to ensure that personally-identifiable information stays private.

VDRs can also be utilized to collaborate on large-scale tasks, such as the construction of a building or providing services to customers. This kind of collaboration is dependent upon the ability to track, store and share files in real-time. VDRs can be used to collect responses to an RFP RFQ, or other requests for proposals.

Typically, these collaborations would require the participants to meet in person. The logistics of scheduling and travel associated with this type of collaboration typically create obstructions that can lead to delay or scuttling of the deal. A VDR can eliminate the need for meetings in person, the ability of participants to work on their projects from anywhere they have internet access. Certain traditional VDRs charge a fee for every person who accesses the platform, however, newer providers use pricing models that are based on the volume or project size.