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Board portal software gives you one location to safely store and share crucial information. It can also assist with every aspect of meeting management ranging from agenda creation and sharing to distribution of documents and real-time voting. Board portals also allow for easy and flexible collaboration, which can be accessed via any device.

In addition to providing directors with instant, secure access to relevant information, a top-of-the-line board portal is designed to make the boardroom more productive by giving directors more time to engage in meaningful discussions and deliberations. That means less time that is spent on non-essential activities like reviewing boards‘ books in physical form or browsing through email threads looking for important information.

A top-quality portal will offer an array of tools to assist boards to improve their governance with shorter time, for instance a comprehensive board book prepping function that makes it simple for board administrators to prep digital board documents using minutes and re-use templates from previous meetings. In addition, a generation 3 portal makes it easier for board members to carry on their work between meetings, with action items that are tracked and approved in the portal, as well as draft meeting minutes automatically linked to the relevant documents.

The selection of the best board portal for your organization requires careful consideration and analysis of all the options available. We recommend engaging key stakeholders (board administrators, IT personnel and board members) early in the process so that you understand their concerns and requirements. You can then clearly communicate the advantages of using an online portal to help support governance processes within your company and gain buy-in. A good board portal should have an intuitive user interface that is easy of use and accessibility by users with varying levels of technological capability.